Vermont Folklife Center Archive » Archive Field Guides » Preservation Resources
Resources on the Preservation of Materials in Ethnographic and Oral History Collections
Compiled by:
Andy Kolovos (Vermont Folklife Center)
Marcia Segal (American Folklife Center)
Created under the auspices of the PACT Archival Survey Project.
Funded in part by the GRAMMY™ Foundation.
Last updated on 02/17/2008
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Ready Reference
General Preservation and Conservation
Digitization
Audio Recordings
Photographic Images
Video Recordings and Motion Picture Film
Metadata
Ready Reference: [top]
A Glossary of Archival and Records Terminology:
Online:http://www.archivists.org/glossary/index.asp
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ARMA International and the Society of American Archivists. Sample Forms for Archival and Records Management Programs. N.d. [ca. 2005]
Info: https://www.arma.org/bookstore/productdetail.cfm?
ProductID=1191
Note: A variety of 200+ forms, available on CD-ROM (comes with the book), including preservation survey, reference, deaccession, etc.
General Preservation and Conservation: [top]
Adelstein, Peter Z. 2004. IPI Media Storage Quick Reference. Rochester, NY: Image Permanence Institute.
Info: http://www.imagepermanenceinstitute.org/shtml_sub/
cat_pubs.asp#msqr
Download: http://www.imagepermanenceinstitute.org/shtml_sub/
MSQR.pdf
Note: Reference guide. Print version comes with info wheel.
Stanford University Libraries and Academic Information Resources. Conservation Online (CoOL): Resources for Conservation Professionals.
Online: http://palimpsest.stanford.edu/
Note: Clearing house of information on the preservation of a whole range of materials. Some info is dated, other info is brand, spanking new.
Library of Congress. Collections Care and Conservation
Online: http://www.loc.gov/preserv/pubscare.html
Note: A source of basic, general information on a range of preservation topics.
NEDCC. Northeast Document Conservation Center Preservation Leaflets
Online: http://www.nedcc.org/resources/leaflets.list.php
Note: A source of basic, general information on a range of preservation topics.
Ritzenthaler, Mary Lynn. 1993. Preserving Archives and Manuscripts. Chicago, IL: Society of American Archivists.
Note: Out of print, out of date. New edition due Fall 2008.
Digitization: [top]
General Digitization:
HATII and NINCH. 1998. The NINCH Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials.
Download: http://www.ninch.org/guide.pdf
Online: http://www.nyu.edu/its/humanities/ninchguide/
Note: Somewhat out of date, but still has good information.
Puglia, Steven, Jeffrey Reed, and Erin Rhodes. 2004 U.S. National Archives and Records Administration (NARA) Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files -- Raster Images For the Following Record Types -- Textual, Graphic Illustrations/Artwork/Originals, Maps, Plans, Oversized, Photographs, Aerial Photographs, and Objects/Artifacts.
Download: http://www.archives.gov/preservation/technical/guidelines.pdf
Online: http://www.diglib.org/pubs/dlf103/dlf103.htm
Note: Internal National Archives and Records Administration guidelines for the digitization of text, images and other visual materials for access purposes.
Audio Digitization:
CLIR. 2006. Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes. Washington, DC: CLIR.
Download: http://www.clir.org/pubs/reports/pub137/pub137.pdf
Online: http://www.clir.org/pubs/reports/pub137/contents.html
Note: A current work that articulates standard approaches.
IASA. 2006. IASA TC-03, The Safeguarding of the Audio Heritage: Ethics, Principles and Preservation Strategy.
Info: http://www.iasa-web.org/pages/06pubs_03_new.htm
Download: http://www.iasa-web.org/IASA_TC03/TC03_English.pdf
Note: An overview of the principles behind digital audio preservation.
IASA. 2007. IASA TC-04, Guidelines on the Production and Preservation of Digital Audio Objects.
Info: http://www.iasa-web.org/pages/Default.htm
Note: These are the most current standards for audio digitization and guidelines for metadata generation and managed storage of audio files. They are somewhat technical. Currently it is only available as a print volume. The easiest way to obtain it in the US is through Nauck's Vintage Records.
Casey, Mike and Bruce Gordon. 2007. Sound Directions: Best Practices for Audio Digitization
Download: http://www.dlib.indiana.edu/projects/sounddirections/
papersPresent/index.shtml
Note: Audio preservation digitization best practices developed over the course of the Sound Directions project of Indiana University and Harvard University.
Digital Imaging:
Frey, Franziska S. and James M. Reilly. 2006 (1999). Digital Imaging for Photographic Collections: Foundations for Technical Standards, 2nd edition. Rochester, NY: Image Permanence Institute.
Info: http://www.imagepermanenceinstitute.org/shtml_sub/
cat_pubs.asp#digi
Download: http://www.imagepermanenceinstitute.org/shtml_sub/
digibook.pdf
Note: Detailed guide from some of the leading lights in the field of image preservation.
Research Libraries Group. 2000. Guides to Quality in Visual Resource Imaging
Online: http://www.rlg.org/legacy/visguides/
Note: Older, but still useful guide to digital imaging.
Digital Storage:
Byers, Fred R. 2003. Care and Handling of CDs and DVDs: A Guide for Librarians and Archivists. Washington, DC: CLIR.
Download: http://www.clir.org/pubs/reports/pub121/pub121.pdf
Online: http://www.clir.org/pubs/reports/pub121/contents.html
Note: Useful resource on storage and handling of digital optical disc media.
Audio Recordings: [top]
Bogart, John Van. 1995. Magnetic Tape Storage and Handling: A Guide for Libraries and Archives. Washington DC: CLIR.
Online: http://www.clir.org/pubs/abstract/pub54.html
Note: Older, but still a standard work.
Hess, Richard. Audio Formats Resources Page
Online: http://richardhess.com/notes/formats/
Note: Excellent information on a range of audio formats by an audio restoration engineer.
St-Laurent, Gilles.1996. Care and Handling of Recorded Sound Materials
Online: http://palimpsest.stanford.edu/byauth/st-laurent/care.html
Note: Older and somewhat out of date, but contains useful information.
Sound Directions Project. 2008. Field Audio Collection Evaluation Tool (FACET).
Download: http://www.dlib.indiana.edu/projects/sounddirections/applications/
facet.shtml
Note: A software tool developed by the Sound Directions Project of Indiana University and Harvard University designed to assist with making informed preservation decisions about field recorded audio collections.
Photographic Images: [top]
Reilly, James M. 1998. The Storage Guide for Color Photographic Materials. NY: University of the State of New York, New York State Education Department, New York State Library, the New York State Program for the Conservation and Preservation of Library Research Materials.
Info: http://www.imagepermanenceinstitute.org/shtml_sub/
cat_pubs.asp#color
Note: Comes with an info wheel that provides information on the estimated longevity of various color photographic formats at selected temperature and humidity levels.
Ritzenthaler, Mary Lynn; Vogt-O'Connor, Diane; et al. 2006. Photographs: Archival Care and Management. Chicago, IL: Society of American Archivists.
Info: http://www.archivists.org/catalog/pubDetail.asp?
objectID=1995
Note: Great big book with detailed, current information on photo preservation.
Video Recordings and Motion Picture Film: [top]
Assocation of Moving Image Archivists. Guidelines, Manuals, Q&As and Fact Sheets
Online: http://www.amianet.org/publication/resources/guidelines/
guidelines.html
Note: A variety of resources on motion picture and video preservation.
Texas Commission on the Arts. Videotape Identification and Assessment Guide.
Download: http://www.arts.state.tx.us/video/pdf/video.pdf
Online: http://www.arts.state.tx.us/video/
Note: Nifty resource on video materials.
Vitale, Timothy and Paul Messie. 2007. Video Preservation Website.
Online: http://videopreservation.stanford.edu/
Note: Nice looking, recent site that covers issues related to video preservation. Includes a format identification guide.
Metadata: [top]
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Gill, Tony, Anne J. Gilliland, Mary S. Woodley. Murtha Baca (Ed.). n.d. Introduction to Metadata: Pathways to Digital Information. Los Angeles, CA: Getty Research Institute.
Online: http://www.getty.edu/research/conducting_research/
standards/intrometadata/index.html
Download: http://www.getty.edu/research/conducting_research/
standards/intrometadata/pdf.html
Note: Detailed introduction to the metadata concepts.
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